Target audience: Career Services Administrators
Overview
Setting up your academic programmes’ list allows students and alumni to select their exact degree programme when they sign up for your JobTeaser platform. This ensures they receive job opportunities, event invitations, and news updates tailored to their specific field of study. This also allows you to review data regarding the users’ activity on the platform by programme.
This setup is essential during your initial platform launch, but it should also be reviewed at the start of each new academic year to reflect any newly added programmes, renamed degrees, or retired ones.
Why keeping your programme list updated matters
Relevant job matches: students see job postings that match their academic background.
Targeted communications: Career advisors can send emails or event invites to specific groups of students (for example, all master's students in finance).
Accurate reporting: keeps your student data organized so you can easily track engagement across different programmes.
When to update your platform’s programme list
Initial platform platform launch: build your institution's full academic tree before inviting students and alumni to register.
Annual academic review (before each new academic year): update your list to reflect new degree programmes, deleted legacy programmes, or structural changes in your faculties.
How to manage your programmes in the platform’s Back Office
Important information: the settings of the Programmes are available only for Super Administrators. You can easily manage your programmes from your administrative dashboard without needing any technical expertise.
The programmes homepage
Log in to your Back Office and navigate to Configuration > Programmes to manage your institution's academic structure. The interface displays your current programme tree.
Main dashboard view: easily view all active degree programs at a glance.
Search programmes list: quickly locate specific programs using the Ctrl + F or or Cmd + F option.
Press Ctrl + F on Windows or Linux, or Cmd + F on a Mac.
Type the programme name into the small search box that appears and press Enter
Individual programme management
For day-to-day adjustments or minor annual updates, you can manage programmes individually directly from the dashboard:
Add a single programme: click Create a programme, type the official title of the degree programme with its translations, if relevant.
Order your list of programmes by department or faculty: if your institution has multiple schools or faculties, order programmes by department so students can easily find their degree during registration.
Edit or rename a programme: select any existing programme to update its name or settings. Renaming a programme instantly updates all students currently enrolled in that programme.
Delete programmes: if a degree programme is no longer offered, select it from the list and click on “Delete”. This prevents new students from selecting it. Be careful, when you delete a programme, all students and alumni that selected it during registration will lose this data from their profile. The action cannot be undone. It is recommended:
to inform your students of the changes made, so that they go to their profile to select a new programme;
or to bulk import students' programmes directly in the platform. Find out how to do this in this article.
Bulk programme management
When launching your platform or making major updates at the start of a new academic year, managing programmes in bulk saves time. To import multiple programmes:
Upload a structured list containing your complete academic offering to build or update your full programme tree at once.
You can use this template to import a list of
How does the import feature work?
Here is a video that explains how to use the template to import your course list. Below the video you will find more information about how exactly this import works.
File type
The authorized file format is .xlsx (Microsoft Excel 2007)
Available Columns
Several columns can be added to the file: code, is_for_alumni, is_visible_for_recruiters, and many additional columns for each language authorized on the platform, using the code language (including: en, fr, de, es, ca, it, nl, pl, pt, gl, cs, fi). For unauthorized languages, you can leave columns empty.
The order of the columns is not important, but the headers are case sensitive and must have the correct title (i.e. there are no possible changes or translations). Except for the ‘code’ column, all columns are optional, which means they can be left empty.
The code column is mandatory and a value for each line must be provided! The course code is important and will be used as a reference for each course during the import. The format of the code cannot be only numeric, it must contain at least one letter. Also, at least one course translation must be provided among the authorized languages.
There is no specific requirement for the code format, but we strongly suggest providing codes in lowercase, without accents, underscores, spaces or apostrophes.
For the is_for_alumni and is_visible_for_recruiters columns, the accepted values are true or false. By default, the value is false.
There are slightly different rules depending on whether you wish to create, edit, or delete a course:
Creation
For each course, if the code does not exist in the list of courses in the platform, a new course will be created
Modification
If the course code already exists in the list of courses, then it will be updated with the new values that you have edited.
Deletion
No course deletion can be done via import. You must delete courses via the interface.
You can delete in bulk by selecting all the courses you want to delete at once.
Pro-tip: automatic programme selection with SSO
If your university uses Single Sign-On (SSO) for student logins, your IT team can pass the student programme automatically. This means students will not need to select their programme manually during registration—it will already be filled in for them when they log in for the first time.
If you would like to set up automatic programme assignment through SSO, you must first define the programme codes that you will be sending us in the Programmes list settings. You can send multiple codes for the same programme.
Questions & technical support
If you need help structuring your programme tree or making bulk updates to your degree list, reach out to the Customer Experience team at support.careercenter@jobteaser.com.