Target audience: Career Services Administrators
Overview
Granting the right access levels to your Career Services team ensures smooth operational workflows while protecting student data privacy. JobTeaser allows main administrators to assign distinct roles and granular permissions to team members based on their daily responsibilities.
Understanding administrative user types
JobTeaser provides default administrative roles designed to fit different responsibilities within your higher education institution:
Super administrator: possesses full administrative rights across the entire platform, including user permission management, meaning that they can control who can manage the Career platform, by giving them any of the below roles outlined below:
Administrator: can manage all the modules of the Career platform but cannot manage other administrators’ access.
Career advisor: accesses Appointments module and Talents module, to browse the profiles of students
Career Adviser Administrators: can access all modules and information apart from the statistics module.
Company Relationship Officer: can manage company profiles, job vacancies, events and the talent banks.
Content Managers: can manage company profiles, job offers, event, the newsletter and the knowledge base (ressources module).
Company Content Managers: can manage company profiles and job offers.
Institution Content managers: can manage events, the newsletter and the resources module.
How to invite and assign roles to new administrators
Adding new team members to your Back Office is a straightforward process managed from your main administrative settings. Please note: this option is only available if you have a super administrator profile on the Career platform.
Navigate to the Configuration tab within your Back Office side navigation menu.
Select Administrator management, click Add
Enter the team member's full name and professional university email address.
Select the appropriate Role from the dropdown menu of the Account type field to define their default permission set.
The new administrator will receive an email prompting them to set up their secure login credentials.
How to modify or delete administrators
Super administrators can also:
Modify existing administrator access (including the role).
Delete administrator access (especially in the case of an employee leaving the institution). Warning: This deletion is effective from the moment you click on "Delete".
Best practices for permission security
Apply the principle of least privilege: Assign users only the permissions necessary to perform their daily job functions.
Conduct periodic permission audits: Regularly review your active administrator list to deactivate accounts for staff members who have left your institution or changed roles.
Maintain dedicated super administrators: Limit the super administrator role to 2–3 trusted team members to avoid accidental configuration changes.