Efficiently manage administrative access to tailor permissions, onboard new team members, and safeguard your institution's portal. By inviting colleagues—such as faculty members or student association leaders—with customized access roles, you can increase internal engagement, expand private content, and boost overall platform traffic while maintaining strict security controls.
🔒 Prerequisite: This feature is strictly available to users with a Super Administrator profile on your Career Center platform.
Accessing Administrator Management
Navigating to Admin Settings
Locate the Modules Bar on the left side of your screen and scroll down to Configuration.
Click Configuration to open the sub-menu options.
Select Administrator Management to display the list of all users with school administrator access.You can find the option to manage administrators in your Career Center's Configuration.
On the Modules' Bar on the left side of the screen, scroll down to Configuration, then click on it. On the new sub-menu then select Administrator Management.
Managing Administrator Accounts
Overview of Administrator Actions
From the main Administrator Management dashboard, you can view the complete list of active school administrators and perform three core actions:
Add an Administrator: Create new administrative access for a colleague. An automated password configuration email is sent immediately upon creation.
Edit an Administrator: Modify existing administrator details or update their assigned role and permission level.
Delete an Administrator: Revoke access for staff members who no longer require administrative privileges or have left the institution.
⚠️ Warning: Deleting an administrator account takes effect immediately upon clicking "Delete". Access is permanently revoked at that exact moment.
Adding a New Administrator
Step-by-Step Administrator Onboarding
Click the Add button located at the top right corner of the Administrator Management page.
Enter your colleague's information in the corresponding fields: First Name, Last Name, and Email Address.
Select the appropriate Administrator Role matching the level of access required for their responsibilities.
If your colleague logs in via your institution's SSO connection 🔐, tick the SSO checkbox directly below the details form to prevent an automated credential creation email from being sent.
Click Save to confirm and finalize the account creation.
💡 Tip: For standard (non-SSO) accounts, invitation emails contain an account activation link. The recipient has 7 days to complete setup before the link expires.
Super Administrator: Usually 1 or 2 users per university. As a Super Administrator, you can control who can manage your Career Center, by giving them any of the below roles outlined below:
| Account type | Access to: |
| Administrators | can manage all the information in the Career Center but cannot manage other administrators. |
| Career Advisers | can manage appointments and browse the profiles of students in the user module. |
| Career Adviser Administrators | can access all modules and information apart from the statistics module. |
| Company Relationship Officer | can manage company profiles, job vacancies, events and the talent banks. |
| Content Managers | can manage company profiles, job offers, event, the newsletter and the knowledge base (ressources module). |
| Company Content Managers | can manage company profiles and job offers. |
| Institution Content managers | can manage events, the newsletter and the resources module. |