The AI powered CV checker will automate the manual CV validation flow in the permanent talent bank. The goal is to increase the number of valid CVs in your talent bank while also improving the overall quality of the CVs uploaded by students.
Why is that an advantage for the career service admin?
- You save time, as there's no need to manually review CVs anymore.
- You increase the quality of your talent bank, since only CVs that pass the validation will be accessible to companies.
How does this feature works?
1. The CV Checker automatically runs when a student uploads a CV that is linked to their student profile CV. This includes uploads through:
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Onboarding modals (during first login)
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Returning modals (for returning users)
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Direct upload in the Student Profile
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During an application (only if the student selects to link the uploaded CV as their main profile CV)
⚠️ Note:CVs uploaded during the application process and not linked to student profile are out of the scope of this feature. They don’t appear inside the talent bank neither.
2. At each upload point, students are notified that their CV will be reviewed via AI. For example:
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Onboarding modals include a note about the automatic CV check.
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On the Student Profile, a list of evaluation criteria is shown to help students understand what will be checked.
3. Once the CV is uploaded:
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It can take up to 1 minute for the AI to generate the diagnostic.
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Students are advised to refresh the page to view the updated result.
4. After the AI analysis is complete, three things happen:
✅ Student receives an email
A summary of the CV evaluation is sent, detailing which criteria were met or not met.
✅ Student profile is updated
The validated CV and its quality assessment are stored in the student profile.
✅ Talent Bank & Back Office are updated
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The new CV appears in the Talent Bank, labeled with a pass/fail status.
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In the back office, school administrators can see the validation outcome and which specific criteria were met or not.
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If the CV is accepted → it goes under the accepted list, and will be presented in the subset of CV shared by universities to their partners.
If the CV got refused → it goes on the rejected list and won’t be shared to partners. However, the student needs to upload a new CV that pass the criteria to be shared with partners.
Why do we have two different info messages? To perform checks, we decide in mandatory and secondary criteria. If one of the mandatory criteria isn't confirmed, the CV will be refused. A minimum of 75% of the secondary criteria must be reached otherwise the CV will also be refused.
These are the criteria, we use the evaluate CVs:
| Mandatory criteria | Secondary criteria |
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Name: Full name present of the student. Location: Presence of the address/location of the student. Mobile Phone: Presence of the mobile phone number. Email Address: Presence of the email address. Education: Tailored presentation of educational pathways. School info: Presence of name, location of university/business school as well as name of the program, its duration and the degree. Languages: Mention of spoken languages and level of proficiency. |
Length: CV kept to one page. Spelling: No spelling mistakes. Font: Use of a single font throughout the document. Colors: Use of three different colors maximum. Link to LinkedIn Profile: Presence of the LinkedIn link. Availability: Presence of availability. No Underlined Words: Avoid using underlining for emphasis. Bold for Important Words: Judicious use of bold for emphasis. Layout: Personal information placed at the top. Professional Photo: If present, the photo must be of professional quality. Order of information: The order is reversed chronological. Professional Experience I: Structured in paragraphs. Paragraph is introduced by job title, company name (maybe description) and location, as well as the duration of employability. Professional Experience II: Responsibilities are listed in bullet points and don’t extend one line. They start with action verbs that give information about a context, a given task and a result in numbers. Know-How (Technical Skills): Precise and relevant listing with indication about the level of proficiency. Additional information: Details and specifics of mentioned activities such as active member in charity organization. |
Please keep in mind that checks are only realized on CVs uploaded from the profile module. If a CV gets rejected by AI, the CV will still appear in the profile of the student.
How does the AI know if a CV needs improvement?
Whenever a student uploads their CV, the AI will review it, and the student will be informed via email whether their CV needs improvement or not.
The rule that helps the AI determine if a CV needs improvement is as follows:
A CV is accepted only when 100% of Mandatory criteria AND 75% of Secondary criteria are met.
There are a total of 20 criteria:
- 7 Mandatory criteria;
- 13 Secondary criteria;
This means that for a CV to not be considered as needing improvement, it must:
- Always comply with all 7 Mandatory criteria;
- Comply with at least 10 Secondary criteria;
If the CV meets the criteria above, the student will receive an email confirming its acceptance. Otherwise, the student will receive a notification indicating that their CV must be improved, along with details on what needs to be improved according to the missing criteria.